54th Annual SFIWC
Charlottesville, Virginia
July 24-27 2012
The 54th annual Southern Forest Insect Work Conference will be held jointly with the Southwide Forest Disease Workshop 24-27 July 2012 (Tuesday - Friday) in Charlottesville, Virginia.
The 2012 SFIWC/SWFDW registration form is available exclusively online through Eventbrite this year. Go to http://2012sfiwc-swfdw.eventbrite.com to register. The registration fee is $190 ($140 for students and retired members), which includes a ticket to the Thursday night banquet for the registrant. Extra banquet tickets for guests are $35. Banquet tickets for kids 12 and under are $18. Registration receipts and banquet tickets will be distributed at the registration table.
Pre-registration on the Eventbrite website will be accepted until July 13, 2012. After this date, only on-site registration will be available.
IMPORTANT!!!: If you choose, you can now pay your registration fee online at the Eventbrite website (http://2012sfiwc-swfdw.eventbrite.com) with a credit card prior to the meeting! Please be aware that the deadline for paying via credit card is July 13, 2012. Credit card payments will NOT be accepted after this date! Credit card payments will NOT be accepted "at the door!"
IMPORTANT!!!: If you are not paying your registration fee with a credit card, please go to Eventbrite website (http://2012sfiwc-swfdw.eventbrite.com) to fill out the registration form, indicating your payment preference. There are options on the online registration form for paying via mailing a check to me or using a check or cash "at the door." Instead of pressing the "Register" button (to pay via credit card), press the "Show other payment options" and then "Pay Offline" buttons to select one of these additional payment choices.
Please be aware that an additional $8.00 fee applies to all Canadian and other non-U.S. checks. If you are mailing a check, please make it out to "SFIWC" (even if you are a SWFDW member), indicate whose registration fees are being paid, and send it to:
Will Shepherd, SFIWC Treasurer
USDA Forest Service SRS
2500 Shreveport Hwy.
Pineville, LA 71360
The SFIWC Tax I.D. number is: 94-3456409.
This year's banquet will be a plated dinner with your choice of entrees: prime rib au jus or chicken stuffed with spinach and feta. Vegetarian plates (stuffed portobello mushroom) also are available; please be sure to mark your preference on the registration form. One banquet ticket (for yourself) is included in your registration fee. Extra banquet tickets for guests can be purchased using the online registration form. If you do not want to pay for your extra banquet ticket(s) using a credit card, please select the number of tickets you want and then choose your preferred method of payment. If you are paying for your extra banquet ticket(s) separately from your registration fee, please fill out separate online forms for your registration fee and ticket(s).
Meeting Hotel Details:
Date: 24-27 July 2012
Place: Omni Charlottesville Hotel, 235 West Main St., Charlottesville, Virginia
Phone reservation: 1-888-444-6664. Use the group code "SFIWC".
Online reservation: http://omnihotels.com/FindAHotel/Charlottesville/MeetingFacilities/SFIWCSWFDW.aspx
Self overnight parking is FREE! Visit http://www.omnihotels.com/FindAHotel/Charlottesville.aspx for hotel information.
Room rates are:
$115.00 per night plus tax (1 person)
$115.00 per night plus tax (2 people)
$130.00 per night plus tax (3 people)
$145.00 per night plus tax (4 people)
IMPORTANT: If you have already made your reservation, please note that the rates for 2-4 person rooms have decreased since January and now accurately reflect the current room rates. Remember, these low rates are valid only until July 2, and only for the first 110 rooms (first 50 on Monday, July 23). Make your reservation right away!
Program
Please see the linked Final Program. Thanks to all of the people who volunteered to moderate sessions. Please contact Lynne Rieske-Kinney or Scott Enebak if you have any questions.
NEW for 2012!!!
In addition to our familiar defined session topics, this year's program will include two sessions with no defined topic. These sessions will include a mixture of both forest entomology and pathology talks. Anyone who wants to present a talk in these sessions is invited to submit a title and list of authors to one of the session moderators: Steve Oak or Scott Enebak. The deadline for submitting presentation titles is Friday, June 29. Slots are LIMITED and filling quickly!.
Graduate Student Session
The Graduate Student Session will be on Wednesday, July 25. Presentation length will be dependent on the number of students participating. Titles, authors, and affiliations along with any questions should be sent to Josh Adkins or Ligia Vieira by June 29. This year there will be cash awards for the first and second place graduate student presentations!
Poster Session
The Poster Session and reception will be held on Wednesday, July 25 from 5:00-7:00 PM, and posters will be displayed throughout the meeting. The deadline for submitting poster titles is Monday, July 9. Please contact Jason Moan for poster submissions and any questions.
Posters should be no larger than 4' by 4', and materials to hang them will be provided for you. Set up will be Tuesday, July 24 from 3:00-5:00 PM. Space is limited!
Photo Salon
The Photo Salon will be held on Thursday, July 26. Please contact Laurie Reid with pictures that you would like to submit or any questions. All submissions must be sent as digital files and are due by 12:00 pm, Wednesday, July 25.
More Information and Submission Form
A.D. Hopkins Award and Roger F. Anderson Award
Nominations for the 2012 A.D. Hopkins Award, which recognizes outstanding record of service to Southern forest entomology, must be sent to Scott Salom by June 22, 2012.
The 2012 Roger F. Anderson Award will be presented to an outstanding graduate student in Southern forest entomology; send nominations to Fred Hain by June 22, 2012.
Please see the above links for the "A.D. Hopkins Award" and "Roger F. Anderson Award" for detailed information on nomination submissions.
Southern Pine Beetle Working Group
The SPBWG meeting will be held in conjunction with this year's SFIWC/SWFDW. Please send Steve Clarke any titles you would like to present or any topics you wish to have discussed at the meeting.
Please contact Steve at:
Stephen Clarke
Forest Health Protection
USDA Forest Service
2221 N Raguet
Lufkin, TX 75904
936-639-8545
sclarke@fs.fed.us
2012 SFIWC Food Drive
This year we will once again be hosting a food drive during the Southern Forest Insect Work Conference. All contributions will benefit the local Emergency Food Bank. You can find information about the services they provide at http://efb.avenue.org/. This site lists the types of food items they need. Cash or checks also will be gladly accepted.
Please bring all donations to the SFIWC/SWFDW registration table. Donations can also be given to Steve Clarke once registration has closed. All donations will be taken to the Emergency Food Bank following the closing business meeting. The food bank is located close to the Hotel, and everyone is invited to come along when we present the donations.
Most SFIWC attendees have their meals paid for during the Conference, so please consider helping local families in need by donating the equivalent of the per diem for one or two meals. Let’s help support the local community during the conference. Thanks.
Frustrana Cup
The 2012 Frustrana Cup will be a table shuffleboard tournament at Boylan Heights restaurant. The tournament will be on Thursday, July 26, and will start at 2 pm so we can be finished in time for the evening banquet. The restaurant is located near the University of Virginia, and is accessible via a free trolley with stops near the hotel and the tournament site. Though anyone can sign up for the Frustrana Cup up to the start of the tournament, it would be nice to have an estimate of the number of participants. If you plan to participate, please email Steve Clarke in advance if possible. You can check out the venue at http://boylan-heights.com/. All participants are strongly encouraged to sample the variety of liquid refreshments available at the site during the competition. As per tradition, all two-person teams will be assembled randomly, just in case there are some shuffleboard sharks in our midst. Andy Londo has once again graciously volunteered to supply the trophies to the winners.
Hope to see you in Charlottesville on July 24!